PRIVACY MARK POLICY

PRIVACY MARK POLICY

We are well aware & the importance of personal information handling, and as a business that handles personal information, we never negleat daily activities to the personal information protection management system (PMS) of the company. The company raised the following policy of how to act as a business that handles personal information to comply with the act on the protection of personal information.

a)
The Company performs the appropriate acquisition and use of personal information in the specified purpose of use of range of personal information to be handled in business and employment concerning communication sales and advertising agency business, The extent necessary to achieve the purpose of its use does not allow personal information to be handled (external use) beyond our use and will take measures to do so.

b)
We will comply with the rules and guidelines according to the standard law and regulations of the country regarding the handling and use of personal information.

c)
We prohibit access to personal information and disclosure of personal information due to the prevention of loss or damage. Internal guidelines have been established and steps such as corrective measure to be taken for any inappropriate matters to protect all personal information.

d)
The company has established internal guidelines and rules for handling complaints and consultations regarding the use of personal information and how to correspond to the complaints and consultations.

e)
We will continue making improvements to the personal information protection management system (PMS).

Revised 01 10 2012
Enactment 01 10 2012

Kiitos Co.,Ltd.
President Director Kikuo Hashimoto

Privacy Complaint・Consultation Desk
Kiitos Co., Ltd (Brand Name : Kikuya)
Fukuoka Daimyo Garden City・Tower 8F, Daimyo2-6-50, Chuo Ward, Fukuoka JAPAN 810-0041
TEL：0120-998-390　 FAX：0120-997-873
Working hours : 9:00 am - 18:00 pm (Closed on Sat, Sun and Public Holidays)
E-mail：privacy@kiitos.ne.jp

Handling of personal information

Kiitos Co,.Ltd (referred to here in herein as "Company".) Inferring that, your name, age, date of birth, telephone number, e-mail address, address of such office can be identified and recognized (referred to here as "personal information."), but it is recognized as important information related to privacy and should comply with the laws and regulations for the protection of personal information. We will strive to the appropriate acquisition and use, storage and management.

1. Acquisition of personal information

If the company provides a customer's personal information to a third party please clarify the purpose of the information to the customer and the information should be limited only according to its purpose. The amount of information should not exceed the purpose of the information and should be done lawfully. Based on the customer's own judgment, it is possible not to provide personal information. (However, personal information is essential to the provision of services). ※ If you receive purchase application from an underage customer, make sure to provide its proof of legal guardian to avoid an improper act.

2.Purpose of using personal information

The following are the uses of personal information by the company. (Personal information will never be used without the consent of the customer)
A. Providing service and delivery of products.
B. Information relating to the product and service, and campaigns guidance.
C. Sending postcards and e-mails and other necessary mail.
D. Inquiry to our customers, after-sales service and other sales information.
E. Questionnaires and surveys involving personal information.
F. Improvement of products and services from customer's inquiries and the shipping of products. We do not use the information for any other purpose other than intended.

3.Storage of personal information/Management/Protection

All personal information provided by customers is properly stored and managed. Unauthorized access from a third party is strictly prohibited. All personal information is protected and safety measures are taken in order to avoid loss, destruction and tampering. In addition, we conduct in-house training about the importance of protecting personal information and we established very strict regulations about managing personal information.

4.Disclosure of personal information/Revision/Deletion/Suspension of use

All stored personal information is subject to disclosure, correction and deletion. If you wish to use such information or reque us to stop the use of information, please contact us. Also contact us for any disclosure of your own personal information and disclose the information as soon as possible. As for the cost of disclosure, (a money order) of 1,000 yen per case is required. Correction of personal information, dismissal and deletion can also be done. However in this case, information is likely to be unavailable in a continuation and purchase of products. To ensure security at the time of disclosure, personal information is to be matched for proof of authenticity in order to prevent personal information leakage or information tampering by a third party. The procedure is done by mail, fax, e-mail, etc. Any difficulty encountered during the process will result in a refrain from the confirmation. ※Deletion and breaching of personal data are subject to change upon request.

5.Provision of personal information

We will not provide, disclose or transfer personal information to a third party without any consent. However, if you have received a query based on the laws and regulations from public institutions such as courts and police and if there is a legitimate reason for requiring the information needed for the use of personal information, we will allow it. Company provides goods and services and also provides all disclosed personal information. If necessary to be disclosed to a third party, in the extent necessary to accomplish the outsourced for consignment purpose, we will also allow. However, when you provide personal information to a third party and have an agreement with a third party in a regular manner, we will implement the appropriate management of the personal information.

6.Compliance with laws and regulations relating to personal information.

We, in compliance with laws and related regulations for the protection of personal information, will continuously review the contents of this policy to strive for improvement

7.Safety management of personal information.

The company is using SSL (Secure Socket Layer) system in operating the data and all information entered is encrypted for the safety of the personal information.

8.Contact regarding the handling of personal information.

Complaints regarding the handling of personal information, management points and disclosure requests, etc. of unknown personal information and any questions regarding the handling of other personal information, please submit to the following page.

Privacy complaints and consultation reception desk.
Kiitos Co,. Ltd (Trademark : Kikuya)
Fukuoka Daimyo Garden City・Tower 8F, Daimyo2-6-50, Chuo Ward, Fukuoka JAPAN 810-0041
TEL：0120-998-390　 FAX：0120-997-873
Hours: 9:00 am - 18:00 pm (closed: Saturdays, Sundays and holidays)
E-mail：privacy@kiitos.ne.jp

Regarding the handling of personal information when making inquiries

  1. Name of organization or name
    Kiitos Co., Ltd.
  2. Name or job title, affiliation and contact details of the personal information protection manager (or his/her representative)
    Personal information protection manager : Koji Hashimoto
    E-mail : privacy@kiitos.ne.jp
    Telephone : 092-736-3818
  3. Purpose of use of personal information
    To respond to inquiries
  4. Provision of personal information to third parties
    The personal information we collect will not be provided to third parties unless required by law.
  5. Regarding the outsourcing of personal information handling
    We may outsource all or part of the handling of personal information we have acquired. In such cases, we will give our best consideration to the matter.
  6. Consequences of not providing personal information
    Providing personal information is optional. If you do not provide some of the personal information, we may not be able to respond to your inquiry.
  7. Disclosure of retained personal data and contact point for inquiries
    Upon request from the individual, we will disclose the personal data we hold, notify the purpose of use, correct, add, or delete content, suspend use, erase, suspend provision to third parties, and disclose records of provision to third parties (hereinafter referred to as "Disclosure, etc.").
    For the contact point for Disclosure, etc., please see the "Contact Information for Complaints, Consultations, etc. Regarding Our Handling of Personal Information" below.
  8. Acquisition of personal information in a way that cannot be easily recognized by the individual
    We do not collect personal information in a way that cannot be easily recognized by the individual, such as by using cookies or web beacons.
  9. Privacy policy
    Please see our Privacy Policy on our website.
  10. Contact for complaints, inquiries, etc. regarding our handling of personal information
    Name of counter Personal information inquiry desk
    Contact address
    Contact person in charge Consultation reception desk
    Address Fukuoka Daimyo Garden City・Tower 8F,
    Daimyo2-6-50, Chuo Ward,
    Fukuoka JAPAN
    Phone/Fax 0120-998-390/0120-997-873
    E-mail privacy@kiitos.ne.jp

Based on the Privacy mark Systems, we safely manage all personal Information.
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